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Selected! Now What?

Instructions and information for selected DIME teams for school year 2011/2012

1. Actions to be taken in December & January
2. Actions to be taken in February
3. Actions to be taken in March
4. Typical schedule for DIME Drop Days at NASA Glenn
5. Actions to be taken after DIME Drop Days
6. Video analysis software suggestion
7. Travel info and other helpful material
8. Reminder about non-US citizen team member particiption in DIME team activities

Actions to be taken in December & January

These steps need to be taken in December & January and some are due on February 1.

  1. Please use the following address and fax number to submit the necessary forms and design document packages to the DIME staff at NASA.Nancy R. Hall / DIME
    Mail Stop: 77-7
    NASA Glenn Research Center
    21000 Brookpark Road
    Cleveland, OH 44135
    or send it by fax to: 216-433-8660, Attn: Nancy R. Hall
  2. Arela Leidy, Ohio Aerospace Institute, will contact the selected DIME teams about initial travel arrangements and the experiment adaptor plate that will be shipped to the teams. This plate will ensure your experiment fits in the drop tower. Give Arela the shipping address (not a P.O. Box number) to which the adaptor plate should be sent. The packaged plate is about 15 inches by 15 inches by 1 inch thick and weighs about ten pounds.Arela Leidy
    Ohio Aerospace Institute
    22800 Cedar Point Road
    Cleveland, OH 44142
    or call by telephone at: 440-962-3020 or send an e-mail to:
  3. Conduct tests of experiment ideas to narrow down field of parameters and design options. Start building prototype equipment to check your ideas.
  4. Develop a preliminary experiment design document containing information required for NASA to assess the experiment design and evaluate the safety aspects. Download the design document contents. The preliminary experiment design document is due at NASA on February 1.
  5. To be successful, ensure the design conforms to the constraints contained in the DIME Experiment Requirements Document. Download that document, if your team has not already done so, or consult the same document on the DIME CD-ROM.
  6. Please send any questions, comments, etc. to Nancy R. Hall or telephone her at 216-433-5643.
  7. Discuss shipping arrangements with a local package shipment company (e.g. USPS, FEDEX, UPS, or similar) to plan the proper packaging of your 12″ X 12″ X 12″ experiment to later send it to NASA Glenn.
  8. Complete the team member forms which will be provided by NASA. Some of these will require parental approval. These are due to NASA by February 28.

Actions to be taken in February

These steps need to be taken in February and some are due on March 1.

  1. Final experiment design document containing information required for assessment of experiment design and for the safety approval of experiment. The final experiment design document is due at NASA with the delivery of the experiment hardware on March 1. Please send to the address listed under the January actions.
  2. Discuss travel dates with Arela Leidy (see above) and make travel reservations accordingly (if not done already). Remember, transportation (airline, rental van, Amtrak, etc), local transportation (rental van or car, taxi, hotel shuttle bus, etc.), and hotel all need to be considered.
  3. Based on the preliminary design, the necessary electrical connectors will be furnished by NASA to each team to ensure proper connections between your experiment and the NASA Education Rig in the drop tower.
  4. Submit the completed team member forms (see January) by February 28.
  5. Download the generic procedures to be used by the team to operate their experiment in the drop tower. This procedure contains placeholders for the team’s unique actions at various points during their experiment’s operations.
  6. Update the experiment design document as needed to accurately describe the assembled experiment hardware. The updated experiment design document is due at NASA with the experiment on March 1. Please send to the address listed under the January actions.
  7. Package the experiment properly for shipment to NASA. Sufficient padding and/or packing material should surround the experiment. Liquids should be double-bagged and padded to prevent leakage.
  8. Ship the experiment for arrival at NASA on or before March 1. Ship the experiment to this address:

Nancy R. Hall / DIME
Mail Stop: 45-SHOP
NASA Glenn Research Center
21000 Brookpark Road
Cleveland, OH 44135

Actions to be taken in March

These steps need to be taken in March and are due on or before DIME Drop Days.

  1. DIME Drop Days attendees at NASA GRC must bring a valid photo ID.
  2. Review comments received from NASA mentor regarding any issues resulting from NASA safety review of experiment apparatus.
  3. Prepare remedies to problem areas (if any) and acquire equipment or plans to modify experiment apparatus at NASA Glenn during DIME Drop Days.
  4. Important items to bring to DIME Drop Days.
  5. Team members and/or advisors travel to NASA for DIME Drop Days.

Actions to be taken after DIME Drop Days

These steps need to be taken after DIME Drop Days.

  1. Your team may either take your experiment with you at the conclusion of DIME Drop Days or it may be shipped back. The experiment is yours to keep, including the experiment mounting plate.
  2. Review data and notes from experiment operations. Finish the analysis of your data.
  3. Prepare a final report in good scientific style to capture your hypothesis, your experiment, the data, and your conclusions. This is due on April 30.DIME Team Final ReportThe team’s final report is expected to contain sections appropriate to a scientific report, such as, Abstract, Introduction, Objectives, Methods, Results, Discussion, Conclusions, Acknowledgements, and References. Additional section headings depend on the individual experiment.The final report should have a cover page that includes the title of the report, the names of the students, the advisor’s name, and the name and address of the sponsoring school or organization. There are many sources that describe the contents of a science final report. As a guide, here is one from the University of Wisconsin (inclusion here does not constitute NASA endorsement of the contents or links contained therein):

    Univ. of Wisconsin-Madison Writing Center

Video Analysis suggestion

• If your team will be analyzing video data of their experiment, the team should consider using the free ImageJ video data analysis software. ImageJ is available for Windows, Linux, and Macintosh operating systems.
ImageJ may be downloaded from this download page.

Financial and travel information

  1. After notification of selection, the team’s advisor should begin looking at transporation options for the trip to Cleveland, Ohio in mid-March. As cited above, Arela Leidy of OAI will guide the team with travel arrangements. Transportation alternatives in the past have included driving a rental van (for nearby schools) or commercial airline. For teams flying to Cleveland, local transportation options include a rental van, a hotel courtesy bus, or a taxi.
  2. Please remember that due to space constraints in the drop tower, only one adult advisor and up to four student team members for each Tier I team may attend the activities at NASA Glenn. More students may be part of the team for activities at the local school or home organization. For Tier II teams, the adult advisor will be invited to attend the Tier II activities at NASA Glenn.
  3. Basic information for your trip to NASA Glenn is:
    Contact: Nancy R. Hall 216-433-5643
    Emergency telephone contact: 216-433-4000 [DIME teams will primarily be in Building 45 and Building 77.]

Participation of non-US citizen team members in DIME

Non-U.S. citizen team members may fully participate in DIME team activities at their school or sponsoring organization location. No clearance by NASA is needed.

Only U.S. citizens will be allowed to attend DIME Drop Days at NASA.

Important items to bring to DIME Drop Days

The team will need to bring these items as a minimum with them when they arrive at NASA Glenn for DIME Drop Days.

  1. Photo-ID for each person
  2. Any equipment necessary to modify experiment apparatus based on safety review conducted by NASA Glenn.
  3. Any experiment samples or supplies (i.e., consumables) needed to operate the experiment.
  4. Final procedures for experiment operation
  5. An inquisitive attitude and adventuresome spirit


This page maintained by
Nancy R. Hall, NASA Glenn Research Center.
Last Updated on June 26, 2014
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